Asistente administrativa - recepción

Once you experience theSSOEdifference, you’ll understand thewhybehind our metrics:

• 28% - of our employees have been with SSOE for 10 years or more.
• 15% - percentage of employees with tenure exceeding 15 years.
• 99% - our CEO’s approval rating on Glassdoor.
• 98% - portion of our clients who say theywouldrecommend us to a colleague.

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Overview

We are seeking aBilingual Administrative Assistant to join our dynamic team.

• Performs various administrative tasks requiring a thorough knowledge of office routine and understanding of the firm’s organization, programs, and procedures.
• Handles the procurement process for office operations. This includes finding suitable vendors, adding these vendors into the company's ERP system, and soliciting purchase orders.
• The administrative assistant ensures that all necessary procurement steps are followed, from initial vendor selection to finalizing purchase orders, to maintain smooth and efficient office operations.
• Handles proprietary information in a confidential manner at all times.
• Maintain archive records and databases in accordance with corporate procedures.
• May assist Human Resources with various tasks such as New Hire Orientation, or the ordering of memorials, or gifts for births, get well, and weddings.
• May be assigned to or assist with corporate led initiatives.
• May be assigned to the front desk reception as a member of the reception team or provide backup assistance to the team; welcoming to visitors or clients, route incoming faxes.
• May support the travel team by scheduling of rental cars and reconciliation of rental invoices where applicable.
• May assist team with tracking use of parking lot spaces, creation of building ID badges and replacement badges; and ordering of nameplates for new hires
• May be assigned to and / or provide assistance to Client Requirements for project team compliance.
• Occasional travel may be required.
• Bilingual speaking is required (English and Spanish).

• What You Will Bring:

  • Bachelors Degree in Business Administration, International Business, Entrepreneurship or any other background degree related to administrative profile
  • With three to five (3 - 5) years of related practical experience with former employer(s)
  • Proficiency in MS Suite (Power Point, Excel, Word, etc)
  • Desirable exprienced with PO and Billing ERP report Systems
  • Advanced english level